Working time
Mobile clocking, monthly approval, holidays and absences, hour balances, surcharges, PDF statement and payroll export for the fiduciary.
Replaces paper timesheets and the Excel file.
Designed for Swiss SMEsYour company.
Your company.
All in one place.
Your employees' hours, their HR files and your QR invoices on a single platform. Hours clocked on site go to the fiduciary and onto the client's invoice, with no paper or Excel.
- ArG Art. 46 · ArGV 1 Art. 73
- Swiss QR-bill
- Payroll export and CSV
The Labour Act
In Switzerland, every employer must record their employees' working time.
The Labour Act requires hours worked and breaks to be recorded, and those records kept for five years. Hencora does it for you, with no effort for your teams.
5 years
record retention
1 click
to clock in
0 paper
no more timesheets
PDF
approved monthly statement
Three modules, one platform
Everything an SME needs to manage its staff and its invoices.
Modules are à la carte: start with working time and add the HR file or invoicing when your company needs them, without changing software.
Employee file
Employee profile and documents (permit, AHV, IBAN), deadlines, joiners and leavers, training, equipment, reviews, work references and family allowances.
Replaces the staff binder and chasing documents.
QR invoicing
Quotes, invoices and credit notes with QR-bill, reminders, bank payment import, recurring invoices and VAT statement.
Replaces the Word template and ticking off payments by hand.
What each module does
Simple for the team in the field. Complete for the office.
Mobile clockingArrival, break and departure in one tap, by QR code on site or by entering the week.
Monthly approvalThe team lead approves or rejects with a comment. The approved month is locked.
Holidays and absencesHolidays, illness, accident, military service, in days or hours, with each person's balance.
Contract at 100 %, 80 %…Monthly, part-time or hourly: planned, overtime and missing hours calculated automatically.
Surcharges to suit youSaturday, Sunday, night, public holidays, overtime: you set the rates.
Bonuses and expenses for the monthBonuses, meals, travel and advances added to the monthly statement.
Cantonal public holidaysOfficial public holidays for all 26 cantons calculated automatically, plus closure days.
Projects and planningWho is working where, hours per project and the team's planning.
The modules work together
An hour entered once. Paid and invoiced.
No more copying hours into the payroll software and then into the invoicing one. Hencora connects the field, the office and the fiduciary.
- Clocked in on siteThe employee clocks in on their phone, on site at the client's.
- Approved by the team leadAt month end, hours are checked and the month is locked.
- Payroll at the fiduciaryPDF statements and payroll export sent, surcharges included.
- Invoiced to the clientThe same hours become a QR invoice, then the payment is settled automatically.
Getting started
Up and running in a day.
- 1Create the accountCompany name, UID number and schedules. You are the administrator.
- 2Invite the teamOne invitation code per person, with their role and team lead already set.
- 3Employees clock inOn their phone, every day, and request their holidays in the same place.
- 4Approve and exportEnd of month: you approve, the fiduciary receives the statements and payroll export, you invoice the hours.
For fiduciaries
Clean payroll data, every month.
No more illegible timesheets or chasing. In your free Fiduciary area, you follow all your clients on a single dashboard: month status, approved statements, exports and your document requests.
- One space for all your clients, with mandatory two-factor authentication
- Approved PDF statements, sent to your area or by email
- Payroll import file for compatible payroll software, and a CSV summary for any other software
- Surcharges, bonuses, meals, expenses and advances already calculated
- Invoices, payments and VAT statement exported for accounting
| Employee | Planned | Worked | Balance | Status |
|---|---|---|---|---|
| A. Moreira | 184:48 | 188:03 | +3:15 | Approved |
| L. Dubois | 184:48 | 184:03 | −0:45 | Approved |
| J. Santos | hourly | 142:30 | — | Approved |
Example monthly export · fictitious data
The suite
Start with the hours. The rest follows when you need it.
A three-person company doesn't have the same needs as a thirty-person one. Hencora Suite is switched on module by module: you pay for what you use and add the rest without changing software, re-importing your data or retraining your teams.
Guided onboarding. Your data belongs to you and can be exported as PDF and CSV at any time.
- Working timeClocking, approval, holidays, statements
- HR fileDeadlines, training, reviews
- QR invoicingQuotes, invoices, reminders, VAT
- Projects and planningHours per project, teams, budget
- ExpensesReceipts, mileage, reimbursements